Contacts & crew

Two different kinds of people keep a band moving: the ones you deal with to make shows happen, and the ones who actually work them. ArtistHQ keeps each in its own place, and both are more than a plain address book.

Contacts

Contacts is your working list of everyone around the band — promoters, venues, agents, press. Each contact carries a role and a company, so you always know who someone is and who they're with. It doubles as a light CRM:

• Tags — label people any way you like (vip, festival, radio) and filter the list to just that group.
• Follow-ups — set a follow-up date on a contact, then flip on Needs follow-up to see everyone due today or overdue. No more "I'll email them next week" vanishing into the ether.
• Company grouping — once two or more contacts share a company, it becomes a filter chip so you can pull up a whole organisation at once.
• Merge — found the same promoter twice? Merge the duplicate into the one you're keeping and their links come along.

From a contact's detail page you can give them a typed role on a show (venue, promoter, and so on) or link them to a release — so when you open a date, the right people are already attached instead of buried in old emails.

To get people in and out fast, use Import CSV to bulk-load from a spreadsheet (see Import your data from a spreadsheet), and Export to download the filtered list as CSV or a vCard (.vcf) you can drop straight into your phone's contacts.

Crew

Crew is your roster of the people who work your shows — front-of-house, monitor engineer, driver, and so on. Each has a day rate, so you know what they cost before the date arrives, and you can set a per-show rate override when one gig pays differently.

• Assign to shows — whoever you put on a date is the crew working it, at the rate that applies.
• Availability windows — log hold or unavailable dates. If you assign someone to a show that lands inside a blocking window, ArtistHQ flags a Conflict so you catch the clash before the van leaves.
• Payments — log what you've actually handed over, and their year-to-date payout sums the effective rate across every show they've worked.

How crew pay reaches Money

Assigned crew are a cost. Their day rate rolls into that show's costs and, once you group a run with Plan Tour, into per-tour profitability — where it shows up in Money (sign-in required) as a read-only expense you don't re-key by hand.

This is not the Band Bank. The Band Bank tracks how the band's own income splits between members — set in Settings -> Band. Crew are hired hands you pay out; band members share what's left. Keep them straight: see Split income and pay your band for the Bank, and Read and settle a show for where a night's costs and take-home come together.

Need a hand? Email hello@artisthq.app.