Guides

Getting started with ArtistHQ

How ArtistHQ works, choosing sample data or a fresh start, and the first five things to set up.

Import your data from a spreadsheet

Bring your shows, contacts, crew and money into ArtistHQ from a CSV or vCard, with a safe preview before anything saves.

Search & keyboard shortcuts

Use the command palette, the / list search, and a few form shortcuts to move around ArtistHQ without touching the mouse.

Plan a tour, from first hold to settlement

A step-by-step playbook for running a whole tour in ArtistHQ — from adding and grouping shows through advancing, crew, budget, settlement, and calendar export.

Settlement night: a quick checklist

A repeatable end-of-night routine for settling a show: count merch, enter ticket tiers, let the deal apply, add deductions, split the take-home, and freeze it.

Prep a release rollout

A step-by-step playbook for taking a release from idea to out — tracklist, splits, rollout timeline, and the royalty CSV your PRO needs.

Managing your shows

The show pipeline, the ten tabs inside a show, advancing versus settlement, tours, and getting your dates onto your calendar.

Advance a show with the venue

Fill in a show's advance, send the venue a link to complete their side, and merge their answers without overwriting your own work.

Read and settle a show

Turn ticket counts, deductions and merch into a locked take-home figure, split it across the band, and export the sheet.

Tracking your money

Log income and expenses, attach receipts, import bank statements, and read settlements in Money — per-currency, with shows and tours tied together.

Split income and pay your band

Set a default band split, divide non-show income across members, and track who is earned, paid, and owed in Band Bank.

Merch & inventory

Track merch products and variants, manage stock, sell at shows from the kiosk, and read your sales analytics.

Run the merch table

Sell from the Kiosk at a show so stock, income, and the settlement stay connected — and refund a sale to reverse both sides.

Releases & royalty export

How releases track a project from writing to released, where to record songwriter splits, and how to export your performed setlists as a royalty CSV for your PRO.

Contacts & crew

How Contacts keeps a light CRM around your band, and how Crew tracks who works your shows, what they cost, and when they're free.

Gear & packing lists

Keep an inventory of your equipment, track maintenance, generate an ATA Carnet, and build packing lists so nothing gets left behind.

Documents & sharing

Store and organise files, generate professional documents from your show data, and share them with a secure, revocable link.

Staying on top of tasks

Use the Tasks board to run band admin — statuses, priorities, due dates, checklists, templates, and links to the shows or releases each task is about.

Calendar & timezones

How the Calendar pulls everything into one view, how venue timezones work, the "Heads up" conflict warnings, and the free .ics export and subscription.

Plans, billing & cancellation

The three ArtistHQ plans, how Paddle billing works, changing plans, past-due payments, and cancellation.

Plan limits & storage

The exact Free-tier caps, seats, and file-storage limits on every plan — and where to watch your usage.

Inviting your band & roles

Invite people to your workspace, what each of the six roles can do, transferring ownership or leaving, and why team access isn't the same as band membership.

Your data: export & deletion

Export any dataset as CSV free on every plan from Settings → Export, and delete a workspace (owner/admin only, immediate, no undo).

Common issues

Quick fixes for sign-in trouble, rejected uploads, "couldn't save" errors, past-due payments, and stale pages after an update.