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Getting started

Getting started with ArtistHQ

How ArtistHQ works, choosing sample data or a fresh start, and the first five things to set up.

Getting started

Import your data from a spreadsheet

Bring your shows, contacts, crew and money into ArtistHQ from a CSV or vCard, with a safe preview before anything saves.

Getting started

Search & keyboard shortcuts

Use the command palette, the / list search, and a few form shortcuts to move around ArtistHQ without touching the mouse.

Playbooks

Plan a tour, from first hold to settlement

A step-by-step playbook for running a whole tour in ArtistHQ — from adding and grouping shows through advancing, crew, budget, settlement, and calendar export.

Playbooks

Settlement night: a quick checklist

A repeatable end-of-night routine for settling a show: count merch, enter ticket tiers, let the deal apply, add deductions, split the take-home, and freeze it.

Playbooks

Prep a release rollout

A step-by-step playbook for taking a release from idea to out — tracklist, splits, rollout timeline, and the royalty CSV your PRO needs.

Shows

Managing your shows

The show pipeline, the ten tabs inside a show, advancing versus settlement, tours, and getting your dates onto your calendar.

Shows

Advance a show with the venue

Fill in a show's advance, send the venue a link to complete their side, and merge their answers without overwriting your own work.

Shows

Read and settle a show

Turn ticket counts, deductions and merch into a locked take-home figure, split it across the band, and export the sheet.

Money

Tracking your money

Log income and expenses, attach receipts, import bank statements, and read settlements in Money — per-currency, with shows and tours tied together.

Money

Split income and pay your band

Set a default band split, divide non-show income across members, and track who is earned, paid, and owed in Band Bank.

Merch

Merch & inventory

Track merch products and variants, manage stock, sell at shows from the kiosk, and read your sales analytics.

Merch

Run the merch table

Sell from the Kiosk at a show so stock, income, and the settlement stay connected — and refund a sale to reverse both sides.

Releases

Releases & royalty export

How releases track a project from writing to released, where to record songwriter splits, and how to export your performed setlists as a royalty CSV for your PRO.

Contacts & crew

Contacts & crew

How Contacts keeps a light CRM around your band, and how Crew tracks who works your shows, what they cost, and when they're free.

Gear

Gear & packing lists

Keep an inventory of your equipment, track maintenance, generate an ATA Carnet, and build packing lists so nothing gets left behind.

Documents

Documents & sharing

Store and organise files, generate professional documents from your show data, and share them with a secure, revocable link.

Tasks

Staying on top of tasks

Use the Tasks board to run band admin — statuses, priorities, due dates, checklists, templates, and links to the shows or releases each task is about.

Calendar

Calendar & timezones

How the Calendar pulls everything into one view, how venue timezones work, the "Heads up" conflict warnings, and the free .ics export and subscription.

Account & billing

Plans, billing & cancellation

The three ArtistHQ plans, how Paddle billing works, changing plans, past-due payments, and cancellation.

Account & billing

Plan limits & storage

The exact Free-tier caps, seats, and file-storage limits on every plan — and where to watch your usage.

Team & access

Inviting your band & roles

Invite people to your workspace, what each of the six roles can do, transferring ownership or leaving, and why team access isn't the same as band membership.

Your data

Your data: export & deletion

Export any dataset as CSV free on every plan from Settings → Export, and delete a workspace (owner/admin only, immediate, no undo).

Troubleshooting

Common issues

Quick fixes for sign-in trouble, rejected uploads, "couldn't save" errors, past-due payments, and stale pages after an update.