Plan a tour, from first hold to settlement

A tour touches almost every part of ArtistHQ — shows, contacts, crew, documents, money, calendar. This is the order we'd actually do it in, so nothing falls through the cracks between the first hold and the last settlement.

1. Get the dates in and move them down the pipeline

Start in Shows (you'll need to be signed in). Add each date and let it sit at hold while routing firms up; flip it to confirmed once the offer's signed. The pipeline (inquiry → offer → hold → confirmed → advancing → day-of → completed → settled) is the single source of truth for where every date stands. More on the stages in Managing your shows.

2. Group them with Plan Tour

Once a run of dates is confirmed, use Plan Tour to group them. Grouping is what unlocks per-tour profitability and tour reports later (a Plus/Pro feature), so do it before you start spending.

3. Set timezone + showtime on each show

In each show's Overview, set the venue timezone and showtime. This isn't busywork — it's what makes the calendar export land at the right moment instead of a date with no time.

4. Advance every date

Move a show to advancing and work its Advancing tab: attach the promoter and venue from Contacts & crew, lock the deal (guarantee / % / split point), and fill the Itinerary (load-in, soundcheck, doors, curfew). Generate the Technical Rider straight from the show data and share it by secure link — see Advance a show with the venue and Documents & sharing.

5. Assign crew

Add crew to each show's Crew tab with their day rate. Crew pay is a cost — it rolls into that show's costs and your per-tour P&L, showing up in Money as a read-only expense. (That's separate from paying your band, which lives in Split income and pay your band.)

6. Watch the budget as you go

Log costs on each show's Finances tab as they land — vans, hotels, per diems. Check Money → Reports for live per-tour profitability so a thin night doesn't surprise you at the end.

7. Settle each night

After the show, open its Settlement tab. Enter your ticket tiers to build the gross; the deal you advanced applies automatically, and merch from that show's kiosk folds in. Add deductions line by line, split the take-home, and Mark as Settled to freeze it — reports use that real number, not the headline fee. Full walkthrough in Read and settle a show, and merch counts in Run the merch table.

8. Export the whole run

Finally, export an .ics from the calendar and subscribe in Google or Apple Calendar. Shows with a timezone and showtime become real timed events. Details in Calendar & timezones.

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Stuck somewhere in the run? Email hello@artisthq.app — we tour too.